Businesses run on information. Processes, systems, and tools need clear, structured documentation for employees to work efficiently.
But creating and maintaining documentation takes time, resources, and expertise—something in-house teams often struggle to keep up with.
That is why more companies are hiring remote technical writers to manage documentation without the cost of an in-house hire.
The Cost of Poor Documentation
Bad documentation wastes time, slows down work, and increases errors.
A study by McKinsey found that employees spend 19% of their time searching for information—that is almost one full day every week lost to inefficient documentation.
Another report from IDC estimates that companies lose $2.5 million per year due to inefficiencies caused by poor documentation and knowledge management.
With remote work now standard, businesses are realising they can access top writing talent without paying for office space, benefits, or equipment.
This means they save money while improving efficiency.
Why Businesses Are Moving Away from In-House Documentation Teams
Traditionally, businesses hired full-time technical writers to handle documentation.
But this comes with significant costs:
📌 Salaries and benefits for a full-time writer
📌 Office space and equipment for in-house employees
📌 Training time to bring new hires up to speed
A remote technical writer delivers the same (or better) quality of documentation without these expenses.
The Benefits of Hiring a Remote Technical Writer
More businesses are choosing remote technical writers because it:
✅ Reduces Costs
Outsourcing technical writing eliminates overhead expenses like office space, equipment, and full-time salaries.
✅ Gives Access to Top Talent
Businesses are no longer limited to local hires. They can find specialists with the right expertise, no matter where they are.
✅ Increases Efficiency
A remote writer focuses only on documentation, meaning work gets done faster and with fewer distractions.
✅ Scales Easily
Businesses can scale documentation up or down as needed without being locked into full-time contracts.
✅ Improves Documentation Quality
A dedicated writer ensures that manuals, SOPs, and guides are clear, concise, and useful—not just something employees skim and ignore.
How a Remote Technical Writer Saves Companies Thousands
Hiring a remote technical writer means:
📌 Fewer errors and rework, reducing operational costs
📌 Faster training and onboarding, so employees start working productively sooner
📌 Less time spent searching for information, increasing overall efficiency
For companies that struggle with messy documentation, a remote writer is a simple, cost-effective fix.
Takeaway
Bad documentation costs businesses time and money—and many do not even realise it.
Hiring a remote technical writer is a smarter, more affordable solution that improves efficiency while reducing overhead costs.
If documentation is incomplete, outdated, or slowing teams down, the solution is simple: bring in a specialist, without bringing them into the office.
